An automation reference study that streamlines the tender-to-proposal process
An end-to-end automation study developed for collecting documents of selected tenders via a tender tracking portal, extracting requirements, running the technical review process, gathering current price data from APIs and web sources, and drafting proposals.
The workflow started from a custom tender tracking portal. A controlled interface was created where users could select tenders to follow and manage the analysis and proposal preparation steps.
Documents related to selected tenders were moved from manual tracking into the automation flow. The files were associated with the relevant process and made ready for analysis.
Tender files were read to identify technical conditions, required documents, work items, and information needed for proposal preparation. This made the document review process more standardized and repeatable.
Extracted items were not sent directly into proposal generation. They were routed through a civil engineer review and approval step, preserving technical accuracy while reducing manual preparation work.
For approved items, unit pricing data was collected through APIs. In addition, market prices and product-based pricing information were gathered from web sources to support the proposal process with current data.
Technical information and pricing data were used to generate an approximate cost and proposal draft. The system produced a preliminary proposal output that decision-makers could review directly.
The prepared proposal draft was sent back to the engineer for final review. The process was designed not only as automatic generation, but as a controlled and approval-based proposal preparation flow.
